The role of a warehouse administrator is crucial within the logistics division of a trading or manufacturing company. There is at least one warehouse administrator in the logistics department.
The role of a warehouse administrator is vital to warehouse operations. This is because poor management can lead to customer complaints and ultimately result in losses for the company.
Before learning how to work as a warehouse administrator, there are a few things you need to understand first about this position.
A warehouse administrator plays a vital role in every trading and manufacturing company. The primary responsibility of a warehouse administrator is to ensure that inventory is always readily available.
Given that this position is so important to the company, specific qualifications are required to serve as a warehouse administrator. In this article, we’ll discuss what warehouse administration entails. Let’s take a look!
What Is Warehouse Administration?
Warehouse administration is a position responsible for the accounting and documentation of production goods in the warehouse. The warehouse manager plays a vital role in every trading and manufacturing company.
The primary duties of a warehouse administrator include recording goods entering and leaving the warehouse, classifying all items, and ensuring inventory is always readily available.
A warehouse administrator is responsible for accounting for and documenting goods in the warehouse. Their main duties include recording the movement of goods entering and leaving the warehouse, as well as classifying all of these goods.
What is the average salary for a warehouse administrator?
Currently, the average salary for a warehouse administrator is around Rp. 3,500,000. This figure is higher than the national average and is considered quite high, as companies recognize that the scope of work involved is substantial and fairly complex.
However, other allowances and bonuses are determined by the employer’s policies and financial capacity. Typically, each company offers different allowances and bonuses. This does not include performance-based bonuses for employees who perform well.
A warehouse administrator’s salary is usually higher than that of a warehouse assistant because their responsibilities are greater.
The duties of a warehouse administrator are similar to those of other office administrative staff. However, there are some differences and specific roles unique to warehouse administration. Typically, a warehouse administration team consists of at least two people, though the number may vary depending on the size of the warehouse. Here are 8 duties of a warehouse administrator.
What Are the Responsibilities of a Warehouse Administrator?
Responsibilities of Warehouse Administrators and Average Warehouse Administrator Salaries
- Record Received Goods
Typically, a warehouse serves as a location for manufacturing or receiving goods purchased from third parties. Later, the goods stored in the warehouse will be redistributed to other parties until they reach consumers. Therefore, throughout the distribution process until the goods arrive at the warehouse, the warehouse administrator acts as a recorder to track the available stock levels.Some of the items recorded by the warehouse administrator include the quantity of inventory in the warehouse, payment requests for purchase transactions, and orders. These records are intended to facilitate management in conducting sales analysis and other tasks.
- Grouping Incoming Goods by Type
Goods entering the warehouse are not all of the same type. Therefore, in addition to counting the number of incoming goods, the warehouse administrator must also classify them into similar product categories. This makes it easier for warehouse administration to verify the available data against the physical quantities of inventory entering and leaving the warehouse. - Comparing Data with Available Physical Stock Quantities
Warehouse administration also enters inventory data. This is done after recording all incoming and outgoing goods in the warehouse. This step requires precision and analytical acuity, as every calculation must be verified. If the results of the analysis and verification match, the data can be considered reliable. Conversely, if there is a discrepancy between the data and the goods, it indicates a calculation error regarding the arrival and departure of goods at the warehouse. - Checking Inventory Availability
There are many activities in the warehouse. The types of goods entering and leaving the warehouse also vary. Therefore, warehouse administrators must continuously check inventory availability from the moment goods are received, unloaded, stored, and distributed. All of this is done to ensure that the goods entering and leaving the warehouse match the completed transactions. Thus, the role of a warehouse administrator is not only to maintain records and perform checks but also to monitor inventory availability in the warehouse. - Pay attention to product expiration dates
While the previous four roles of warehouse administrators focused on counting and tracking goods, as well as incoming and outgoing shipments, another key role is tracking product expiration dates or the validity of inventory. In fact, warehouse administrators must also manage the distribution of goods produced earlier that have a shorter shelf life. This ensures no inventory remains undistributed due to expiration issues. - Checking Returns from Customers
In the production of goods, there are inevitably products that are defective when they reach the store. As a result, defective products are returned or sent back to the warehouse.
Here, warehouse management plays a role in recording and inspecting every returned item from customers.